How to Set Up HP Deskjet 2540 Printer?

When you buy a new printer, you should unpack it and prepare it for your print job. In case you don't know how to set up your HP DeskJet 2540 printer, continue reading this web page. Here, you will learn how to unpack the printer, connect it to your computer, and troubleshoot common problems. Read more and discover your printer's features and capabilities.

HP Deskjet 2540 Setup

Unpack Your HP DeskJet 2540 Printer

Unpacking is the first step of setting up a printer. The procedure includes removing the packing tape, connecting the power cord, installing the cartridges, and loading the paper. This section will show you the steps in detail.

  • Open the printer box and check if the HP DeskJet 2540 printer and its components are provided in it.
  • Take out the DeskJet 2540 printer from the box and keep it on a clean desk.
  • Peel off the packing tapes and components from inside and outside the HP DeskJet 2540 printer.
  • Attach the AC power cord provided in the box to the power port of the HP DeskJet 2540 printer and an electrical wall outlet.
  • Use the Power button on the HP DeskJet printer to turn it on.
  • Open the input tray of the printer and lower the output tray.
  • Extend the paper tray extender of the printer.
  • Take a bunch of letter or A4-sized sheets and tap them on an even surface.
  • Insert the sheets into the tray and adjust the guides accordingly.
  • Insert the ink cartridges into the respective slots of the HP DeskJet 2540 printer. Then, complete the alignment process.
  • Finally, install the HP DeskJet 2540 printer software to complete the printer setup.
Insert The Sheets Into The Tray

HP DeskJet 2540 Driver Download Guide

The driver is indispensable for establishing communication between your printer and computer. Without the right software, it is impossible to access your printer from the computer. If you are unsure how to download the compatible software and install it on your computer, refer to these guidelines.

  • From your default web browser, head to HP's official website.
  • Type your printer model in the search area and go to its support page.
  • Here, click the Software, Drivers and Firmware tab.
  • When it shows you a list of compatible drivers and utilities, choose the one you want and click Download.
  • In a short duration, the chosen driver will be downloaded to your computer.
  • If you find the procedure tedious, click the Driver Download button given below this section. Once the driver is downloaded to your computer, you can go ahead with the installation.
Choose The Drivers And Utilities


Windows Driver Download for HP Deskjet 2540 Printer


Mac Driver for HP Deskjet 2540 Printer

HP Deskjet 2540 Manual Download Guide

A printer manual is required to explore your printer's features. For your HP DeskJet 2540 printer, you can find the manual at HP's official website. Here are the detailed instructions.

  • From your default browser, visit HP's official support page.
  • Type your printer model in the search field and press Enter.
  • When directed to the product support page, click the Manuals tab.
  • It will show you a list of available manuals for your printer.
  • Choose the most appropriate one and click Download.
  • The selected manual will open in your browser's new tab.
  • To make the procedure simple, we have given you the appropriate manual on this page. You just need to click the Manual download button.
 List Of Available Manuals
Manual for HP Deskjet 2540 Printer

HP Deskjet 2540 Driver Installation Guide

  • Once you download the software, you can proceed with the installation.
  • Locate the setup file within your computer and run the setup file.
  • If you install the software on a Windows computer, you need to click Yes when User Account Control pops up. On the other hand, for a Mac, you need to provide the administrator credentials when prompted by the installer.
  • When the software's license agreement screen appears, accept the terms and conditions.
  • On the Connection options screen, choose the preferred connection type and connect your printer and computer accordingly.
  • Go ahead with the on-screen instructions and complete the installation.
Connection Options Screen

HP DeskJet 2540 Wireless Setup Guide

When you configure your printer for wireless setup, you can access it wirelessly from various devices. Refer to the following steps to connect your Mac to the HP DeskJet 2540 printer.

Choose Your Printer Name
  • Before configuring the printer for wireless setup, ensure it is turned on.
  • Disconnect the USB cable from the DeskJet 2540 printer and computer if required.
  • Download the HP Easy Start app on your Mac device.
  • You can get the app from the manufacturer's site for free.
  • Install the app on your computer just as you would for any other application.
  • Choose the wireless connection method while installing the HP DeskJet 2540 printer software.
  • When prompted, choose your printer name.
  • If you cannot locate your printer name, click the plus (+) sign and add your HP DeskJet 2540 printer.

Note: If you want to learn how to connect the HP DeskJet 2540 printer to your Wi-Fi network, click here.

How Do I Find HP DeskJet 2540 Wifi Password?

  • If you are unsure about your printer’s Wi-Fi Direct password, you need to print the network configuration page and find the credentials.
  • Before proceeding, ensure you have loaded enough sheets into the input tray.
  • On the control panel of the HP DeskJet 2540 printer, press and hold the HP Wireless Direct button for at least 10 seconds.
  • Now, your printer will start printing the network configuration page.
  • Refer to the page to find out the Wi-Fi password.
  • Press And Hold The HP Wireless Button

HP DeskJet 2540 Print Envelopes Guide

  • Load your envelopes for printing into the rear load input tray of the HP Deskjet 2540 printer.
  • Make sure that you load the envelopes with their printable side facing up.
  • To begin with, on your computer, open the photo you want to print.
  • Hit on the File menu at the top and select Print.
  • Ensure HP DeskJet 2540 is selected in the Printer field.
  • Click the Properties/Preferences option.
  • Make the appropriate changes to the document, including brightness, contrast, etc.
  • Ensure the printer size is set to Envelope. Then, click the OK button.
  • Finally, click OK> Print.
  • Now, your HP DeskJet 2540 printer will start printing your documents. Once you finish printing, you can remove unused photo paper from the input tray and store it for subsequent use.

Steps: HP DeskJet 2540 Double-Sided Printing

  • Make sure that the input tray of the HP Deskjet 2540 printer is loaded with compatible sheets.
  • Connect your HP Deskjet 2540 setup and computer.
  • On your computer, open the document you want to print.
  • Locate the File menu and click it.
  • Select the Print option. Find the name of your printer and select it.
  • Click Properties or Printer Preferences to open the printer driver.
  • Go to the Layout tab and select your preferred orientation (Landscape/Portrait).
  • Click on the Print on both sides drop-down menu and enable duplex printing.
  • Make the appropriate changes to your document and click OK> Print.
  • Now, your printer starts printing the documents on both sides.
Click On The Print On Both Sides

How To Scan A Document In HP DeskJet 2540 Printer?

Scanning is a process of converting physical documents (hardcopy) into digital documents (softcopy). Refer to the following guidelines to scan your documents on your HP DeskJet 2540 printer by using the HP Scan software.

  • Install the HP scanner driver on your computer that is connected to the HP DeskJet 2540 printer.
  • You can obtain the software from the manufacturer's site or this page.
  • Load your originals on the scanner glass.
  • After installing the software, open it.
  • Locate the Scan tab and select it.
  • Click the Scan a Document or Picture option.
  • If you want to make changes to your document, click the More link and choose your preferences.
  • When prompted, select the destination on your computer.
  • Go ahead with the prompts and instructions that appear on the screen to execute the scan function.
Click The More Link

HP DeskJet 2540 Setup Troubleshooting Guidance

At times, the HP DeskJet 2540 printer may end up with error codes. But, with some guidelines, you can rectify the problem efficiently. Our well-qualified experts provide easy and quick solutions to fix any issues that arise with the printer. The following topics include solutions to solve common errors with the HP DeskJet 2540 printer.

HP DeskJet 2540 Not Printing Guide

  • See if the input tray of the HP DeskJet 2540 printer is loaded with compatible sheets.
  • Remove the ink cartridges from the printer. Ensure they are not damaged. In case they are damaged, you should replace them with new ones.
  • Check the power connection of the HP DeskJet 2540 printer. Examine the connection between your DeskJet 2540 printer and computer.
  • Restart the devices and check if the printer not printing issue is solved.
  • In some cases, restarting the print spooler service can rectify the printing issue. To do this, open the Run box on your Windows computer. Type services.msc and click OK. When directed to the Services window, right-click the Print Spooler Service option and choose the Stop option. Then, right-click the same option and choose Restart.
  • If you have enabled Pause Printing, your printer may not respond to your command. As a result, it will not print your documents. To fix this, go to the Devices and Printers section. Right-click the printer icon and choose See what's printing. Then, click the Printer menu and ensure Pause Printing is turned off.
  • If you haven't selected your printer as the default one, right-click the printer icon in the Devices and Printers section and choose the Set as default printer option.
Choose Set As Default Printer Option

Guide: HP DeskJet 2540 Won't Connect To WiFi

  • If your printer is not connecting to Wi-Fi, the problem might be with the printer, router, or settings.
  • If you have enabled Use Printer Offline, your printer might not be able to connect to Wi-Fi. In that case, you can solve the trouble by disabling the option. To do this, head to the Devices and Printers section. Right-click the printer name and choose the See what's printing option. Click the Printer menu and ensure Use Printer Offline is disabled.
  • Sometimes, a simple restart can solve the trouble efficiently. To do this, turn off the printer and remove the power cord. After a few seconds, reconnect the power cord to the appropriate ports and turn on the printer.
  • If you have changed your router's password, update the same on your printer. Also, check your router's functionality by connecting different devices to it.
Click The Printer Menu

Guide: HP DeskJet 2540 Won't Connect To Computer

  • If your HP DeskJet 2540 printer won't connect to your computer or you cannot locate the printer name while looking for nearby printers from your computer, you should check the connection in the first place. If you have connected them over a network, ensure they are connected to the same network. If you connect them to different networks, you cannot establish a connection between your printer and computer.
  • Your printer may malfunction when print jobs pile up in its memory. However, you can resolve the trouble by canceling the documents you have sent. To do this, go to the Devices and Printers section. Right-click the printer icon and choose See what's printing. Then, go to the Printer menu and select Cancel All Documents.
  • It is mandatory to keep the printer driver up-to-date, failing which your HP printer may not connect to your computer. However, you can fix the trouble by updating the software to the recent version. You can get the recent printer driver from HP's official website.

How To Reset HP DeskJet 2540?

The following guidelines will show you how to reset your HP DeskJet 2540 printer. This technique can help you troubleshoot printer issues in its initial phase.

  • With your HP DeskJet 2540 printer turned on, remove the power from its rear port.
  • Now, disconnect the power cord's next end from the electrical outlet.
  • Wait for at least one minute; make sure not to disturb your printer.
  • Take the power cord and reconnect it to the appropriate ports.
  • Your printer will turn on automatically. If not, force press the Power button to turn it on.
Remove The Power Card

How To Reset HP DeskJet 2540 Ink Cartridge?

When you encounter issues with the ink cartridges on your HP DeskJet 2540 printer, resetting the cartridges can be an ideal solution for your problem. Refer to these instructions and implement them.


This is how to set up your HP DeskJet 2540 printer. If you have further questions or need clarifications, you can contact our technical experts via the call button on this page. They will assist you in real-time and help you rectify all your trouble.

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