Epson WF-2540 Setup Assistance

Step 1: Unpack the Epson WF-2540 printer

1. Remove the wrappers over the Epson WF-2540 printer carton to open it.
2. Remove the Epson printer from the box and keep it on a clean, flat surface.

Step 2: Power up the Epson printer

1. Unpack the power cable provided in the printer box.
2. Connect the cable to the power port of the Epson WF-2540 setup and power supply.
3. Turn on the Epson WF-2540 printer by using its power button.

Step 3: Configure your preferences on the control panel

1. On the control panel of the Epson WF-2540 printer, choose your language as English.
2. Configure your region under the Country/Region option.
3. Set the other settings like the time and date format.

Step 4: Fix the ink cartridges of the Epson WF-2540 printer.

1. Raise the scanner unit of the Epson printer.
2. Rock the ink cartridges provided in the printer box for 4 to 5 times.
3. Unpack the cartridges.
4. Peel-off the yellow-colored tapes on the cartridges.
5. Insert the cartridges into the respective holders of the Epson WF-2540 printer.
6. Close the scanner unit.
7. Tap OK on the front panel of the Epson WF-2540 printer.

Step 5: Load enough sheets in the paper tray of the Epson machine

1. Locate the feeder guard of the printer to flip it forward.
2. Open the paper support and extend the output tray.
3. Open the paper stopper of the Epson WF-2540 setup.
4. Move the edge guide to the left of the Epson printer.
5. Load enough sheets into the tray with their printable side facing up.
6. Slide the guide again to the left edge of the sheets to fix them.
7. Set the feeder guard back to its position.

Step 6: Set the Fax line of the Epson WF-2540 printer

1. Take the phone cable supplied in the Epson WF-2540 printer carton.
Connect the cable to a telephone wall jack and the LINE port at the back of the Epson WF-2540 printer.

Note: You can also use an answering machine to connect the phone cable.

Computerize the software for the Epson WF-2540 printer to complete the setup.

Epson WF-2540 Wireless Setup

1. Make sure that your router is switched on and providing a strong internet connection.
2. Keep your Epson WF-2540 printer within the network range of the router.
3. On the control panel of the Epson printer, tap the Wi-Fi Setup key.
4. Choose Wi-Fi Setup Wizard.
5. Locate the name of your router to select it.
6. Specify the passkey of the network when the printer prompts.
7. The control panel of the Epson WF-2540 printer displays a message to indicate that the wireless connection is executed successfully.

Guide: Epson WF-2540 PrintHead Replacement

1. The print head of the Epson WF-2540 printer cannot be replaced. Instead, the ink cartridges of the machine can be replaced. Carry with the following steps to replace the print head of the Epson printer.
2. Power up the Epson WF-2540 setup by using its power key.
3. Raise the scanner unit of the machine.
4. Find the cartridge which you desire to replace and take it out.

Note: Make use of the tab on the cartridge for removing it. Take a new cartridge and shake it for a few seconds.

1. Remove the cartridge from its package.
2. Make sure that the yellow-colored tape on the cartridge is removed.
3. Insert the cartridge into the correct holder of the printer.
4. Close the scanner unit and tap OK on the printer’s control panel.

1. Quit all the running processes on your computer.
2. Tap the Windows menu or Start key on the control panel of the Epson WF-2540 setup.
3. Search for Devices and Printers and select it from the result list.
4. Right-click on the name of your printer to select the Printing Properties or Preferences option.
5. Go to the Color tab to select Print in Grayscale.
6. Configure the High-Quality setting.
7. Tap Apply OK.
8. Now, close the Devices and Printers option.

Windows OS

WF-2540 Scanner Driver Download

Mac OS

WF-2540 Scanner Driver Download

Epson WF-2540 Scan to Email Guide

1. Connect your Epson WF-2540 printer to the network of a router or access point.
2. Activate the email address of your Epson WF-2540 setup.
3. On the control panel of the Epson printer, tap the Home key.
4. Select Wi-Fi Setup Setup Wi-Fi/Network Settings Wi-Fi/Network Connection Check.
5. Press the B&W key on the panel of the printer to print a test page.
6. Find the IP address of your printer on the test page.
7. Search for the IP address by using any web browser on your computer.
8. Select the Scan to Email feature to complete the setup.

Guide: Epson WF-2540 Double-Side Scan

1. Place the original document to be scanned on the scanner glass of the printer.
3. Open the Epson WF-2540 printer software on your computer.
4. Check if the Epson WF-2540 setup and computer are connected.
5. Locate the Scan option to select it.
6. Click the checkbox near 2-Sided Printing.
7. Tap the Settings key.
8. Choose the double-sided printing option. Tap OK.
9. Select the Print Density key.
10. Set the Document Type option. Select OK.
11. Follow the guidelines that get displayed on the screen to execute the two-sided scanning process.

1. Refer to the following guidelines to clean the print head of the Epson WF-2540 printer by using the Utility tool on your Mac system.
2. On the display of your system, tap the Apple menu.
3. Go to System Preferences. Select Print & Fax or Print & Scan.
4. Choose the name of your printer.
5. Click Options & Supplies.
6. Choose UtilityOpen Printer Utility.
7. Select the Head Cleaning option. Tap Start.
8. The power light flashes until the printer cleans the print head.
9. Print a nozzle check pattern sheet and check if the print head of the Epson WF-2540 setup is cleaned properly.